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Exam Management EngineThe exams office needs a command centre,
not another spreadsheet.
TomaSafe is the secure engine and central dashboard beneath every Tomax exam. It runs scheduling, venues, seating, accommodations, permissions, and the audit record, and it is sold on its own to institutions that want to fix management first.
Sold standalone · Keeps your existing delivery · Grows into the platform
Who It Is For
The people who own exam week
Registrars and exams officers coordinate hundreds of sittings, thousands of candidates, and dozens of venues, usually in tools that were never designed for it.
The schedule is the hard part
Cohorts, rooms, invigilators, and accommodations all constrain each other. A clash found on the day is a clash found too late.
Exceptions arrive constantly
Deferrals, resits, adjustments, and late registrations change the plan every week. They should not each require a new spreadsheet.
Someone has to answer for it
When a result is challenged months later, the exams office is asked what happened. The answer should not depend on who remembers.
The Dashboard
Everything exam week runs on
Exam schedule and calendar
Build the exam timetable against real constraints (cohorts, rooms, invigilator availability) and see clashes before students do.
- Clash detection across cohorts, staff, and venues
- Draft and published schedule states with change history
- Timetable data pulled from your student record system
Policy that actually holds
Rules written centrally are worth nothing if each department applies them differently. TomaSafe enforces them in the system, and records what happened when someone needed an exception.
Separation of duties
Authoring, approval, and release sit with different roles.
Enforced retention
Scripts and records held and disposed of to policy, automatically.
Recorded exceptions
Every override names who granted it and why.
Data residency
Hosting in the region your regulator requires.
Start here, grow later
TomaSafe is the layer everything else attaches to. Take it on its own, keep your current delivery and marking, and add the rest when the contracts allow.
On its own
Management only
Scheduling, venues, seating, accommodations, permissions, and audit for exams you already deliver and mark elsewhere.
What you can add
The rest of the platform
Each addition attaches to the same engine, so nothing is migrated and no policy is rewritten.
It has to fit what you already run
Student records, timetabling, and the LMS stay where they are.TomaSafe reads from them and writes back rather than asking you to re-key anything.
Student record systems
Cohorts, registrations, and approved accommodations read directly from your SIS.
Timetabling
Room and slot data imported so the exam schedule respects the rest of the calendar.
LMS
Native connections to Canvas, Moodle, Blackboard, and Brightspace.
Single sign-on
SAML and OAuth 2.0, so staff and students use existing institutional credentials.
RESTful API
For the systems that are specific to your institution.
Existing delivery tools
Keep your current exam delivery or marking while TomaSafe manages the process around them.
Where it sits in the platform
TomaVix
The umbrella that holds both exam modalities and the shared engines beneath them.
Explore ProductTomaSafe & Mix
The same engine extended for printed exams: scrambling, scanning, and paper marking.
Explore SolutionHigh-Stakes Exams
The full exam-day picture this engine sits underneath.
ExploreCommon questions
Yes. That is the standalone case. TomaSafe manages scheduling, venues, seating, accommodations, permissions, and the audit record while your existing delivery and marking tools stay in place.
Ready to see Tomax in action?
Secure, credible assessment: online and on paper, in one platform.
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